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Managing parental complaints

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Parental complaints have risen and take up increased time and resources. While schools have processes in place to deal with complaints, it can drain staff morale and energies. The DfE and Ofsted have recognised this growing challenge, partnering with Parentkind to produce guidance for parents around ways to resolve concerns. Clear processes, timescales and clarification of the issue can all help reduce the stress, as shared in this brief guide for schools and governing bodies.

Dealing with a complaint effectively

1. Make sure your complaints policy is clear, available and straightforward

  • The complaints policy should be easy to find (e.g. on your website)
  • It should set out exactly how to make a complaint.
  • It should be clear about how and when to accelerate it.

2. Identify the precise nature of the complaint

  • Is this an expression of concern or a complaint? Either way, it will need addressing, but deciding the nature will drive your next steps.

3. Identify the best person to deal with it

  • Form teacher (e.g. for homework, friendships, behaviour, day-to-day concerns).
  • Middle or senior leader (e.g. bullying, additional support, repeated behaviour issues).
  • Headteacher (e.g. safeguarding, school policies, staff conduct, health and safety).
  • Governors or trustees are there if the initial referral does not achieve settlement.

4. Work to clear timescales

  • Complaints follow a formal, multi-stage procedure. Ideally, seek a resolution within 20 school days.
    • Stage 1 is usually an informal, verbal discussion with staff, 
    • If unresolved, then this advances to a formal, written complaint to the headteacher, 
    • If the complaint is about the headteacher, or if it remains unresolved, it should culminate in a panel hearing with governors.

Independent review panels

In some cases, an independent investigation of a complaint, grievance or disciplinary action is required or recommended. This is sometimes needed following a permanent exclusion against which the parents are appealing. There are two excellent sources of trained governors:

  •  Governance Connected provides trained and experienced governance professionals to support Independent Review Panels (IRPs), which are convened following a permanent exclusion where the decision has not resulted in reinstatement
  • National Governance Association provides trained and experienced consultants who offer a comprehensive and confidential investigation service, ensuring all parties have confidence in a thorough and unbiased review.

Questions for reflection and action

  • Is our complaints policy up to date and easily available?
    • When was it last reviewed?
    • Is it regularly checked for accuracy?
  • Do we track our complaints?
    • Has there been an increase in complaints? If so, what are the reasons for this?
    • Has there been any rise in unresolved complaints? Why?
  • Do we keep governors/trustees informed about complaints?
    • Do we have governors who are trained in dealing with complaints?
    • If not, can we access training for them soon?
    • If so, are we helping other schools by providing independent panel members?

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