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How resilient is your estate strategy?

Estates
Sustainability

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Top takeaways

The academy trust handbook flags up the role of estate management in strategic planning for schools and trusts. We unpick three questions to get leaders and governors thinking about the importance of an estates and buildings strategy.

  • How resilient are your buildings and estate?
  • Are you flexible for the future?
  • How efficient is your estate? 

1. How resilient are your buildings and estate? 

July 2022 saw swathes of schools closing due to extreme heat. Summer 2025 hasn’t seen temperatures quite so high as yet, but we’ve definitely felt the heat. 

Meanwhile, in 2024, the UK experienced some of its most extreme rainfall events, leading to many flooding incidents. 

The DfE have shared research on the likely impact of climate change on schools, and both overheating and flooding are flagged up as key risks.

For consideration:

  • How protected is your school or trust against heat and floods? 
  • Can you keep children and staff safe in extreme weather? 
  • What are you doing to mitigate climate change risks?
  • Do you have a climate change action plan in place? 

2. Are you flexible for the future? 

What’s the strategic plan for your school or trust? Are you planning to grow, take on new schools? Or are you being impacted by falling pupil roles, maybe? 

How flexible are your buildings and estate to future developments? 

  • Are you looking at converting unused classrooms into nursery settings? 
  • Maybe you’re planning to hire out more spaces, to support income generation? 
  • Perhaps you want your school to be the centre of the community, somewhere agencies can come together – and you’re going to need more meeting space?

Do you have the accurate information you need to support this planning? 

3. How efficient is your estate?

With money saving a priority, and the government wanting schools to reach net zero for carbon emissions, what are you doing to save energy use? Water use? 

Energy efficiency across the estate is good for your budget as well as the planet. Any leaking taps are costing you!

  • Are you getting best value for money from your contracts? 
  • How efficient are your procurement and negotiation processes? 

Two important documents

The DfE have produced two key documents to support schools and trusts in estates planning and strategy. 

  1. The school estate management standards. This is a checklist which you can use to benchmark and grade your setting against four levels of progress. 
  2. The estate management competency framework. This is a more detailed document which enables any staff member with an estate management role to audit their knowledge and skills and understand where they need to focus their development. It’s a useful tool for line managers too for objective setting and appraisal. 

Find out more about these documents in Effective estate management.

Note that the 2025 academy trust handbook includes a clause on estate management within the roles and responsibilities section. It affirms that:

1.20. An academy trust’s estate is both an asset and a mechanism to deliver outcomes for pupils. DfE expects academy trusts to manage their school estate strategically and effectively and maintain their estate in a safe working condition.

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